Contents of the Update Open Accounts Receivable Exchange Rates Screen
Use the fields and options to configure the Update Open Accounts Receivable Exchange Rates screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
Field | Description |
---|---|
Parameter ID |
Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
Description |
Enter, or click to select, a parameter description of up to 30 alphanumeric characters. |
Selection Ranges
Account
Field | Description |
---|---|
Option |
Select the range of accounts to include. The options are:
|
Start/End |
Enter, or click to select, the starting account, ending account, or both for the range of accounts to be included in the process. Depending on your selection in Option, one or both of these fields may be inactive. |
Invoice
Field | Description |
---|---|
Option |
Select the range of invoices to include. The options are:
|
Start/End |
Enter, or click to select, the starting invoice, ending invoice, or both for the range of invoices to be included in the process. Depending on your selection in Option, one or both of these fields may be inactive. |
Customer
Field | Description |
---|---|
Option |
Select the range of customers to include. Valid options are:
|
Start/End |
Enter, or click to select, the starting customer, ending customer, or both for the range of customers to be included in the process. Depending on your selection in Option, one or both of these fields may be inactive. |
Organization
Field | Description |
---|---|
Option |
Select the range of organizations to include. The options are:
|
Start/End |
Enter, or click to select, the starting organization, ending organization, or both for the range of organizations to be included in the process. Depending on your selection in Option, one or both of these fields may be inactive. |
Invoice Currency
Field | Description |
---|---|
Option |
Select the range of invoice currencies to include. The options are:
|
Start/End |
Enter, or click to select, the starting invoice currency, ending invoice currency, or both for the range of invoice currencies to be included in the process. Depending on your selection in Option, one or both of these fields may be inactive. |
Rate Group
Field | Description |
---|---|
Option |
Select the range of rate groups to include. The options are:
|
Start/End |
Enter, or click to select, the starting rate group, ending rate group, or both for the range of rate groups to be included in the process. Depending on your selection in Option, one or both of these fields may be inactive. |
Options
Historical Rate Group
Field | Description |
---|---|
Override |
Select this check box to override your current rate group and select another. |
Rate Group |
Enter, or click to select, the rate group identifier. |
Invoice Date Cutoff
Field | Description |
---|---|
Due Date |
Select this option to compare the due date of all selected invoices with the date entered in As of Date. If you select this option, Costpoint updates the exchange rates of all invoices with due dates before or on the date in As of Date, except invoices with a PAY status. |
Invoice Date |
Select this option to compare the invoice date of all selected invoices with the date entered in As of Date. If you select this option, Costpoint updates the exchange rates of all unpaid invoices with invoice dates before or on the date in As of Date. |
None |
Select this option to update the exchange rates of all selected invoices. |
As of Date |
Enter, or click to select, the date to compare with invoice due dates or invoice dates. |
Exchange Rate Date |
Enter or click to select, the exchange rate date in this field. The system will use this date to select the exchange rate to calculate any possible gains or losses. |
Show Previous Rates |
Select this check box if you want the system to print previous exchange rates. If you select this check box, you can examine the trend of the exchange rate. If the rates are identical, the update report displays "No Change." |
Generate the Update Open A/R Exchange Rates Report
To generate the Update Open A/R Exchange Rates report before updating rates, click the Print Default Report button on the Costpoint toolbar, and click A/R Exchange Rates on the menu.
Update Open A/P Exchange Rates
To update open AR exchange rates, click on the Costpoint toolbar, and click Update A/R Exchange Rates on the menu.
To generate the Update Open A/R Exchange Rates report at the same time as you update the rates, click and select Print/Update A/R Exchange Rates.