Use Query to select the pay vendor to which the manual check was issued. The pay vendor name and location assigned to the pay vendor display in the adjacent fields.

Enter, or click to select, the cash account description assigned to the cash account/organization from which the check was written. This must be a valid cash account description from the Manage Cash Accounts screen.

Enter, or click to select the code of the currency in which the check was issued. If you select a default pay currency for a vendor on the Currencies block of the Manage Vendors screen, it displays on this field.

Enter a joint check payee if you are recording checks that were printed outside Costpoint. You must enter the word "and" before the joint payee name.

Enter the number of the manual check to be recorded.

Enter, or click to select, the date of the manual check to be recorded.

Enter the total amount of the check. This field must be equal to the total of the Pay Currency Vchr Check Amt column in the Selected Vouchers table window before the check information can be saved.

This field displays the remaining difference between the amount of the manual check and the total of Trans Currency Amount to Pay column in the Selected Vouchers table.

Enter, or click to select, the fiscal year to which the check should be posted.

Enter, or click to select, the period to which the check should be posted.

Enter, or click to select, the subperiod to which the check should be posted.

The end date displays automatically.

This non-editable field displays the voucher number.

The valid status settings are:

• Hold: Hold for payment.
• Defer: Defer from payment. Any voucher on Defer status will not be selected for payment on the Select Vouchers screen.
• Pay: Pay the voucher. If a voucher has this status, a check prints for it the next time the Print Checks routine is run.
• PPHold (Part Pay/Hold): The voucher is partially paid, but the remainder of the balance is on hold. Once the remainder is selected for payment, the status is updated to Pay.
• PAYWPD (Pay When Paid): This designates a voucher that will not be released for payment until a specific, designated Accounts Receivable bill has been paid in full. You can use the Pay When Paid subtask of the Edit Voucher Payment Status screen to identify the Accounts Receivable item(s) that are linked to this pay when paid voucher.

This field displays the transaction currency for the voucher.

This field displays the difference between the Due Amount and Amount Paid fields.

This field displays the amount already paid on the voucher.

This field displays the total voucher amount that has been retained.

This field displays the amount of the invoice assigned to the voucher.

This field displays the number assigned to the voucher when it was entered.

This field displays the date on which the voucher was entered.

This field displays the amount that was assigned to the voucher when it was entered. Costpoint calculates this amount according to the terms for the vendor but, because this field can be edited in the voucher, the amount on this screen may be inconsistent with the terms assigned to the vendor.

This field displays the date that was assigned to the voucher when it was entered. The default date is calculated according to the terms for the vendor but, because this field can be edited in the voucher, the date on this screen may be inconsistent with the terms assigned to the vendor.

This field displays the value of the Invoice Amount field minus the value of the Discount Amt field.

Costpoint calculates the due date according to the terms for the vendor but, because this field can be edited in the voucher, the date on this screen may be inconsistent with the terms assigned to the vendor.

This field displays the invoice period of performance date from the Header Info tab of the Manage Accounts Payable Vouchers screen. This field is used for vendors identified as subcontractors. For more information on Invoice Period of Performance, see Subcontractors.

This field displays the vendor ID that was assigned to the voucher when it was entered. This is typically the same as the pay vendor. If you select the Allow Different Pay Vendor check box on the Configure Vendor Settings screen, the pay vendor can be different from the vendor. This feature is useful for third-party payments (for example, for vendors who factor their receivables).

This field displays the name assigned to the vendor ID when the vendor was entered.

This field displays the vendor location assigned to the vendor ID when the vendor was entered.

This field displays the description associated with the cash account/organization combination to which the voucher was assigned.

This field displays the pay currency of the voucher.

This column displays the number that was assigned to the voucher when it was entered.

This column displays the transaction currency selected for use on this voucher.

This column displays the unpaid balance on the voucher. Costpoint calculates the amount net of the discount amount if Costpoint date is earlier than the discount date. If Costpoint date is later than the discount date, the amount is the gross balance due for the voucher. You can change this field to reflect partial payments. The amount to pay displays in the transaction currency used on this voucher.

This field defaults to the remaining discount amount available to take on the voucher if Costpoint date is earlier than the discount date. If Costpoint date is later than the discount date, this field defaults to zero; however, you can change it if necessary. You cannot enter an amount greater than the available discount amount in this field. The discount to take displays in the transaction currency used on this voucher.

This column displays the amount of pay currency used to pay this voucher.

This column displays the amount, in the pay currency, of the discount already taken on previous payments made on this voucher.

This column displays the pay currency of the selected voucher.

This column displays the voucher's invoice date.

This column displays the invoice's period of performance date. This date is used with the Subcontractor Payment Control feature. For more information on Invoice Period of Performance, see Subcontractors.

This column displays, in the voucher's transaction currency, the amount remaining to be paid after this manual check is posted.

This column displays the amount, in your functional currency, to be paid on this manual check.

This column displays the amount, in your functional currency, of the discount to be taken on this manual check.

This column displays the method, Net or Gross, used to post discounts to the general ledger. You originally selected the method on the Configure Accounts Payable Voucher Settings screen.

Click this button to recalculate the exchange rate.