Costpoint Online Help

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Print Approved Voucher List

Use this screen to print a report that lists all the vouchers that are approved and have not yet been posted.

If you select the Approval Required option on the Configure Purchase Order Voucher Settings screen, you must approve vouchers before you post them. In the Option drop-down list in the Approval Required group box of this screen, you can specify if the voucher needs to be approved. The options are:

  • Manual: Indicates that all purchase order vouchers will require manual approval.
  • Automatic: Indicates that all purchase order vouchers under the Discrepancies Allowed group box limits will be automatically approved by Costpoint when the voucher is saved. Any voucher outside of the Discrepancies Allowed group box limits will have to be manually approved.
  • Limited: Indicates that all purchase order vouchers under or equal to the Above field in the Approval Required group box and within the Discrepancies Allowed group box limits will be automatically approved by Costpoint when you save the voucher. Any voucher amount greater than the Above field in the Approval Required group box or outside of the Discrepancies Allowed group box limits will have to be manually approved. If you select Limited, any voucher for an amount above this limit must be manually approved. Any voucher at or below this amount will be automatically approved when you save the purchase order voucher, provided it is within the Discrepancies Allowed group box limits.

If you select the Require Approvals option on the Configure Accounts Payable Vouchers Settings screen, you must approve vouchers before you post them. In addition, you must set a minimum amount over which vouchers must be approved. If you do not require vouchers to be approved or they are equal to or below the required approval amount, Costpoint automatically approves the voucher when you save it.

After you post a voucher, you cannot view it on this report.

You can view posted vouchers on a number of screens including the Edit Voucher Payment Status screen.

Run this report after approving pending vouchers and before running the Post Vouchers screen. If you run the report using the same options that you will use to post, the report provides a listing of the vouchers that will be included in the posting.

Note: You can apply organization security to this list report. Use this optional feature to grant or remove rights to view and/or update specific organizations to users. To do so, you must first set up the necessary organization security screens in Administration. You can then activate organization security. For more information about organization security and how to apply it, see Organizational Security.

Screen Contents

This screen consists of three blocks:

  • Use the Identification block to enter a parameter ID and description.
  • Use the Selection Ranges block to specify the following: which option to sort by, what group of vouchers should be included on the report, and for which accounting period you want to run the report.
  • Use the Sort By block to insert a page break after each item.