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Contents of the Print Deduction/Contribution/Fringe Report Screen

Use the fields and options to configure the Print Deduction/Contribution/Fringe Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to establish ranges for the report options.

Field Description
Pay Cycle Use these fields to determine the pay cycle that you want to include on this report.
  • Pay Cycle Option: From this drop-down list, select one of the following range options for pay cycles:
    • All
    • One

    If you select All, the Start field is disabled.

  • Pay Cycle: Enter, or click to select, the pay cycle that you want to include on this report. If you select All as the range option, this field is not available. If you select the One option, this is a required field.
Paycheck Date Use these fields to select the range of paychecks to include on the report.
  • Starting Paycheck Date: Enter, or click to select, the starting paycheck date for this report. This is a required field.
  • Ending Paycheck Date: Enter, or click to select, the ending paycheck date for this report. This is a required field.
Employee Use this fields to select the range of employees to include on the report.
  • Employee Option: From this drop-down list, select one of the following range options:
    • All
    • One
    • Range
    • From Beginning
    • To End

    If you select All, the Start and End fields are disabled; if you select One or To End, the End field is disabled; if you select From Beginning, the Start field is disabled.

  • Starting Employee: If your range selection is One, Range, or To End, enter, or click to select, the employee with which you want to start.
  • Ending Employee: If your range selection is Range or From Beginning, enter, or click to select, the employee with which you want to end.
Non-Contiguous Range Select this check box to enter a non-contiguous range of employees to include on the report. Use the Employee Non-Contiguous Range to list multiple ranges of employees.
Deduction Code Use this group box to select the range of deduction codes to include on this report.
  • Deduction Code Option: From this drop-down list, select one of the following range options:
    • All
    • One
    • Range
    • From Beginning
    • To End

    If you select All, the Start and End fields are disabled; if you select One or To End, the End field is disabled; if you select From Beginning, the Start field is disabled.

  • Starting Deduction Code: If your range selection is One, Range, or To End, enter, or click to select, the deduction code with which you want to start.
  • Ending Deduction Code: If your range selection is Range or From Beginning, enter, or click to select, the deduction code with which you want to end.
Include Union Fringe Data Select this check box to include union fringe data on the report. If you do not select this check box, the report will include only deduction and contribution data.
Fringe Code Use these fields to determine the union fringe codes you want to include on this report. Only union fringe codes with a fringe type of Non-Cash or Stamps in the Fringe Information subtask in the Manage Union Profile Setup screen will be included on the Fringe Report. These fields are only available if you specified a Union code on this screen. You can select either one or all Local Codes to include on the report.
  • Fringe Code Option: Use this drop-down box to make one of the following range selections:
    • All
    • One
    • Range
    • From Beginning
    • To End

    If you select All, the Start and End fields are disabled; if you select One or To End, the End field is disabled; if you select From Beginning, the Start field is disabled.

  • Starting Fringe Code: If your range selection is One, Range, or To End, enter, or click to select, the fringe code with which you want to start.
  • Ending Fringe Code: If your range selection is Range or From Beginning, enter, or click to select, the fringe code with which you want to end.
Include Employee Payroll Records with Check/Advice Numbers Select this check box if you want to include unposted employee payroll records on the report. Only records that have check/advice dates and numbers on the Manage Payroll Records screen will be included.
Include Employee Earnings Records Select this check box if you want to include employee earnings records on the report.

Options

Use this group box to select the sort options for printing the report.

Field Description
Report Sort

Select the priority and the fields that will be used for sorting data on the report. Valid options are:

  • Type / Code / Employee Name / Check Date / Check Number
  • Type / Code / Employee ID / Check Date / Check Number
  • Employee Name / Check Date / Check Number / Type / Code
  • Employee ID / Check Date / Check Number / Type / Code
  • Employee Name/ Check Date / Check Number / Type / Amount
  • Employee ID / Check Date / Check Number / Type / Amount
  • Certified Payroll Backup
    Note: Select the Certified Payroll Backup option to print a backup to the Certified Payroll Report. You can use this option to print a listing of the fringes, contributions, and deductions for each check date. Project information will be provided for each union fringe, where applicable.

Subtasks

Subtask Description
Employee Non-Contiguous Ranges Click this link to enter multiple non-contiguous employee ranges for the report.