Contents of the Post Journal Entries Screen
Use the fields and options to configure the Post Journal Entries screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
Field | Description |
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Parameter ID |
Enter, or click
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
Description |
Enter, or click
|
Selection Ranges
Period to Post
Field | Description |
---|---|
Option |
Use this drop-down list to specify the range of subperiods for which to print and post journal entries. Valid options are:
|
Start: Fiscal Year, Period, Subpd, Ending Date |
Enter, or click
The non-editable Ending Date field displays the end date for the subperiod. |
End: Subpd |
Enter, or click
Note: If you want to post an adjusting entry for which the
Reversing option was selected on the Manage Journal Entries screen, make sure that the journal entry status for the REV journal code is O (Open) for the subperiod to which you are posting. You assign journal entry status on the Manage Subperiods screen. Also make sure that the RRV journal code is designated as Open if you are posting recurring journal entries with the
Reversing option selected.
|
Journal Types
Field | Description |
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Option |
This field displays One and you cannot change the entry. |
Start |
From the drop-down list, select the journal type for which you want to post journal entries. You must select and post the entries for each journal type individually. Available types are:
|
Journal Entries
Field | Description |
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Option |
Use this drop-down list to select the range of journal entries you want to include. Valid options are:
|
Start/End |
Enter, or click
|
Users
Use these fields to specify the users whose journal entries you want to post. Costpoint stores the user ID when the journal entry is created.
Field | Description |
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Option |
Use this drop-down list to select the range of user IDs for which you want to post journal entries. Valid options are:
|
Start/End |
Enter, or click
|
Options
Field | Description |
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Allow Out of Balance Posting |
Select this check box to allow out of balance posting. You should post all one-sided journal entries separately to prevent problems when creating intercompany receivables. Creating an intercompany receivable from a one-sided journal entry results in an out-of-balance intercompany receivable. If you post the one-sided journal entries along with double-sided journal entries and you attempt to create intercompany receivables from that group of entries, you must delete the entire group to fix the out-of-balance condition. Posting one-sided journal entries separately eliminates this problem. See Intercompany Receivables for related information. |
Post to the General Ledger
To post journal entries to the general ledger, select one of the following actions:
- To print the Journal Entries journal and post journal entries, click the arrow to the right of
and select Print/Post Journal Entries. Costpoint will print the Journal Entries journal first, followed by posting to the G/L. The reports generated by this process contain a unique sequencing number. Costpoint queues the posting/commitment transactions and processes them one at a time.
- To print the Journal Entries journal without posting to the G/L, click
.