You can use this screen to enter historical information, such as fully paid vouchers that were entered in a legacy software system.

You also use this screen to initialize vendor history when you first install Costpoint.

Any vouchers entered into Costpoint through the Manage Accounts Payable Vouchers screen or the Manage Purchase Order Vouchers screen are posted into this screen when you run the Post Vouchers routine. You cannot use this screen to edit non-1099 fields generated by Costpoint. You can edit only manually entered records and 1099 fields.

You cannot enter outstanding vouchers here. You must enter them on the Manage Accounts Payable Vouchers screen, to be paid. If the open voucher was previously expensed in a legacy software system, enter it in Costpoint using a clearing account against which to enter the debit amount. The beginning balance of the clearing account should be a credit balance equal to the amount of the open vouchers. With the entry of the vouchers, debiting the clearing account results in a balance against the clearing account and the vouchers are posted into the Open Accounts Payable tables, from which they can be paid.