Costpoint Online Help

Using the Help Search
Using the Help Search
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Contents of the Print EFT Edit Report Screen

Use the fields and options to configure the Print EFT Edit Report screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field Description
Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Options

EFT File Name

Field Description
Alt File Location

Enter, or click to select, an alternate file location. The alternate file location is defined on the Manage Alternate File Locations screen, where a URL Folder is attached. This is where the created file will be stored.

Select File Name

Enter, or click to select, the filename of the ACH file for which you want to print the report. This is the filename from the Create EFT File screen.

Report Options

Field Description
Show Addenda Records

Select this check box to include addenda records on the report. The addenda records are the details for the invoices you are paying; they include invoice numbers, invoice dates, invoice amounts, and the discount taken.

  • If you select this check box, some voucher details from the individual vouchers that make up the payment included in the EFT file display, although there will not be as much detail as that which displays on a check stub or payment advice.
  • If you do not select this check box, then the EFT file contains only the payment information for the total payment, and does not include any individual voucher details.

The addenda record information comes from the Open Accounts Payable (OPEN_AP) table, from the vouchers selected to be paid on the EFT. Some banks permit addenda records and can handle them, while some banks do not accept them.

Sort By

Field Description
1st Sort

From the drop-down list, select a setting by which to sort the data on the report:

  • Pay Vendor Name: Select this setting to sort by pay vendor name.
  • Pay Vendor ID: Select this setting to sort by pay vendor ID.
  • Pay Vendor Bank: Select this setting to sort by pay vendor bank ID.