Use this screen to make a final selection by asset/item number from among the data on the Manage Asset Transfer Transactions screen and to initiate the final process that populates the individual transfer records with this data.

You can populate the fields on the Manage Asset Transfer Information screen as a result of using these methodologies:

• You can always manually enter transfer data on a record-by-record basis on the Manage Asset Transfer Information screen.
• If you have a large number of property records for which transfer data must be periodically maintained, however, manual entry can prove time-consuming and tedious. As an alternative to manual transfer data entry, use the optional Create Asset Transfer Transactions screen to select the asset/item numbers, asset Account/Organization/Project account combinations, and/or property types that you want to populate with a set of specified transfer template data that is common to the selected records. The intention of this special-purpose process is aimed at minimizing manual data entry requirements for transfer information that is common to a range of records.

Select the range of records, create the template data, and run the process from this screen, by which the system writes the template data to the Manage Asset Transfer Transactions screen, based on your selection parameters. This intermediate step provides you with the opportunity to review the data and make any necessary edits before the system writes the final data to the Manage Asset Transfer Information screen for the selected records.

• Review and edit the created records on the Manage Asset Transfer Transactions screen, as desired. Template transfer data displays on this screen for the ranges of records specified as an intermediate step before the system writes the data as an individual transfer record for the asset record, as selected. Because this screen provides a convenient way to review the transfer data for all your selected asset records in a single table window, use this screen to make your final edits before populating the individual records.
• Execute the final process from this screen to move the information from the Manage Asset Transfer Transactions screen to the Manage Asset Transfer Information screen.

Once you have run the process from this screen, the system deletes all the data from the Manage Asset Transfer Transactions screen.

You can also manually edit transfer records on the Manage Asset Transfer Information screen that have been populated by means of the process on this screen, as desired.

This screen contains two sections, as follows:

• Identification — Use the fields in this block to create a new parameter ID or to retrieve a previously-saved parameter ID.
• Selection Ranges — Use the fields in this group box to specify the asset/item numbers from the final and saved data on the Manage Asset Transfer Transactions screen that you want the system to "transform" into individual asset transfer records.

After you run the process from this screen, the data will automatically display on the Manage Asset Transfer Information screen, where it can again be edited or deleted as desired.

On the Manage Tracking Field Labels screen, you can optionally define the labels for the transfer data columns, such as Counted By, Condition, and so on. Your labels, along with the Date label for the first column, will display as the label names for the template section of this screen, as well as on the Manage Asset Transfer Information and Manage Asset Transfer Transactions screens and on the Print Asset Transfer Information Report. Use this optional feature to customize the transfer data that you record for ease in recognition.

It is not a system requirement that you establish one or more labels for the table columns. If you do not choose to define labels, system default labels (for example, Transfer1, Transfer2, and so on) will display as the column names. You may find, however, that data entry and history review is more meaningful when appropriate labels display.

Although you can set up and change the labels on the Manage Tracking Field Labels screen at any time, you may find it more convenient to decide on the label names before you begin to enter data on this screen. To achieve consistency throughout your records, it is preferable for you to plan for and establish as much as possible of this setup data during your initialization procedures. Note that labels display on a "real-time" basis, in that data entered using a different label can only be retrieved with the current label displayed.

Other tracking functions, such as maintenance and transfers, are also available within Costpoint Fixed Assets. Note that you can use each function independently, and there is no system requirement that you add transfer, maintenance, and/or transfer data in a specified sequence.

You should run the process from this screen at any time after you have finalized and saved the data on the Manage Asset Transfer Transactions screen.