ASSIGN PO DEFAULTS

Use this tab to establish the default PO and vendor settings for each line on the Requisition Lines table window.

Assign PO Option

Use this drop-down list to specify how Costpoint assigns PO IDs to requisition lines on this screen or during the PO generation process. This field is enabled only if you selected the System or Buyer option in the PO Numbering Method group box in the Configure Purchasing Settings screen, and disabled if you selected the Manual option. The following options are available:

Vendor

Use this field to enter, or use to select, the default vendor ID for each requisition line on the Requisition Lines table window. If you enter a subcontract ID on the Subcontract Information tab, the vendor linked to the subcontract record is loaded by default, and this field will be unavailable.

If you leave this field blank and click on the Requisition Lines table window, this vendor ID from the requisition line populates each requisition line. If you did not enter a preferred vendor for each requisition line, you can enter a vendor specifically for each requisition line.

The vendor must not be flagged as a payroll vendor, and its Approval Code must not be Not Approved. If the vendor has an Approval Code of Pending, a warning message displays.

Address

Use this field to enter, or use to select, the default address that loads for all assigned purchase order lines when you click the Auto-Load button. The address may default into this field if you entered a vendor address in the Header tab, but can be modified. This field can also be left blank, and, when you click on the toolbar, the default address for the preferred vendor defaults in for each requisition line. If you did not enter a preferred vendor for each requisition line, you can enter an address specifically for each requisition line.

PO

Use this field to enter, or use to select, the default purchase order number that is to load for all assigned purchase order lines when you click the Auto-Load button. The purchase order number may default into this field if a purchase order number was entered in the Header tab, but it is modifiable.

Release

Use this field to enter a release number if this requisition line is for a blanket order that is to have issues released against it, or leave it blank (zero) to have Costpoint create a new release. This field is not required for non-blanket order lines. The release number must be zero if the PO Type is not Release Order and greater than zero if PO Type is Release Order.

To create a blanket release you must first create a blanket order.