QUOTES

Use this subtask to add quote information to a requisition line item or reference existing vendor quotes that were used by the buyer to source the requisitioned item. If the procurement type of the requisition line specifies the number of quotes required, Costpoint displays a warning message if not enough quotes were referenced.

You can enter quote information using the Manage Vendor Quotes by Item or Manage Vendor Quotes by Vendor screen, and populate this screen's table window with the existing quote lines for this requisition item. If you created any quote lines (and added them to proposal costs) in the Add Vendor Quotes subtask of the Manage Proposal BOM Cost Estimates - Indented or Manage Proposal BOM Cost Estimates - Summarized screen in Costpoint Materials Estimating, you have the option of adding the quote lines on this screen as well.

To add existing lines (if the requisition was created in the Manage Purchase Requisitions screen), you can either add a new line and populate the Quote field (with an existing quote ID), or click the Autoload Quote button to load all open quote information previously entered for this item and linked to this requisition ID. The unit of measure, quantity, cost and other quote information will default into their respective fields, as entered for the quote line.

You cannot use this subtask to modify quotes created using another screen.

You can also use this subtask to add new quote IDs for pending requisitions that were created on this screen, and establish exchange rate information that is specific to this quote even if it differs from the requisition's exchange rate information.

Establish quote information whenever a line item is added to the requisition and maintain when modifications are required.

Requisition ID

This field displays the requisition ID from the main screen.

Table Window

Click to add a new line to this table window.

Req Line

Use this field to enter the requisition line for which you are referencing a quote.

Add Quote

Select this check box to save this quote for future reference. If this is a new vendor quote, the information can be accessed on the Manage Vendor Quotes by Item and Manage Vendor Quotes by Vendor screens.

Clear this check box to indicate that this vendor quote has already been entered in the Vendor Quote table.

Quote

Use this field to enter, or use to select, the quote ID to reference against the requisition line.

Quote Line

Use this field to enter the quote ID line number to reference against the requisition line.

Reference Quote

This check box indicates that the quote ID used is for reference only and may not be available in Manage Vendor Quotes screen.

Delivery Schedule Exists

This check box indicates that a delivery schedule exists for the requisition line.

Submitted by Supplier

This check box indicates that the requisition has been submitted and created by the supplier from the Supplier Portal. This defaults to selected if an existing Quote ID has been selected.

Vendor

Use this field to enter, or use to select, the ID of the vendor supplying the quote to reference against the requisition line. The vendor must not be a payroll vendor and its Approval Code must not be Not Approved. If the vendor has an Approval Code of Pending, Costpoint displays a warning.

Vendor Name

This field displays the descriptive name of the selected Vendor.

Vendor Approved

This field displays the approval status of the vendor. The available values are as follows:

• Y — This indicates that the vendor approved for the requisitioned item.

• P — This indicates that the vendor is the preferred vendor for the requisitioned item.

• N — this indicates that the vendor is not approved for the requisitioned item.

Minimum Quantity

Use this field to enter the minimum quantity of the quoted item that the vendor will sell in one order.

Quote U/M

Use this field to enter, or use to select, the unit of measure to use for this quote.

Trans Currency

This field displays the transaction currency code for this vendor quote.

If you entered an existing quote ID, the value for the transaction currency and other exchange rate related fields loads from that quote header (that is, the screen from which the quote originates), and the fields in the Exchange Rates subtask are disabled.

If you created a new quote and enter a vendor that contains default currency information (that is, the Transaction field is populated for the vendor record in the Default Currencies group box on the Multicurrency subtask of the Manage Vendors screen), the vendor's default transaction currency displays. Otherwise, this field defaults with the Default Transaction currency from the Configure Multicurrency Settings screen, or the from the Exchange Rates subtask.

If you modify the transaction currency, or the exchange rate is different from that of the original requisition line, a warning message displays but you will still be able to save the record.

Gross Unit Cost Amount

Use this field to enter the gross item unit cost (in transaction currency) that applies to the requisition line for this quote.

Volume Discount

Use this field to enter the volume discount that applies to this quote.

Net Unit Cost Amt

Use this field to enter the net unit cost (in transaction currency) that applies to this quote.

Extra Charge Amt

Use this field to enter any additional costs (in transaction currency) that apply to this quote.

Charge Type

Use this field to enter, or use to select, the type of the line charge that applies to the additional costs for this quote.

Quote Date

Use this field to enter, or use to select, the date this quote was received from the vendor.

Expiration Date

Use this field to enter, or use to select, the date this quote expires.

Lead Time Days

Use this field to enter the number of days it takes a vendor to fill an order after vendor notification.

Manufacturer Part

Use this field to enter, or use to select, the manufacturer part number of the item being quoted. The manufacturer part number defaults when the part/vendor combination exists on the Manage Alternate Parts screen in Costpoint Product Definition.

Mfg Rev

Use this field to enter the manufacturer revision number of the item being quoted. The revision of the manufacturer part defaults when the part/vendor combination exists on the Manage Alternate Parts screen in Costpoint Product Definition.

Vendor Part

Use this field to enter, or use to select, the vendor part number of the item being quoted. The vendor part defaults when the part/vendor combination exists on the Manage Alternate Parts screen in Costpoint Product Definition.

Vend Rev

Use this field to enter the vendor revision number of the item being quoted. The revision of the vendor part defaults when the part/vendor combination exists on the Manage Alternate Parts screen in Costpoint Product Definition.

Func Curr Gross Unit Cost Amt

This field displays the item's gross unit cost (in functional currency) that applies to this quote. This field is calculated as Gross Unit Cost x the Trans to Func value in the Exchange Rates subtask. For existing quotes, the values in the Exchange Rates subtask defaults from the Manage Vendor Quotes by Item and/or Manage Vendor Quotes by Vendor screens.

Func Curr Net Unit Cost Amt

This field displays the item's net unit cost (in functional currency) that applies to this quote. This field is calculated as Net Unit Cost x the Trans to Func value in the Exchange Rates subtask.

Func Curr Extra Charges Amt

This field displays the amount of extra charges associated with the item (in functional currency) for this quote. This field is calculated as Extra Charges x the Trans to Func value in the Exchange Rates subtask.

RFQ

This field displays the request for quote number.

RFQ Line

This field displays the request for quote line number.

Proposal

This field displays the proposal ID for the quote.

Proposal Rev

This field displays the proposal revision number.

Requisition

This field displays the requisition ID to which the requisition line belongs.

Combined Req Lines Exist

This field indicates that the RFQ ID/RFQ line have consolidated parts from other requisition/requisition lines. Added RFQ lines from this screen cannot be consolidated with other requisition/requisition lines. Consolidation must be done in the other RFQ screens.

Autoload Quote

Click this button to load all open quote information previously entered for this item and linked to the requisition.

Autoload RFQ

Click this button to load all open request for quote information previously entered for this item and linked to the requisition.

Subtasks